Privacy Policy

Information on the processing of personal data
This statement, as provided for by current legislation under EU Regulation 2016/679, describes the
purposes and methods of processing personal data collected from users in order to allow them to
register and/or register online for conferences and/or institutional events and/or any other kind of
events organized and managed by the companies belonging to the Triumph Group.
These companies, indicated below by their name and registered office operate as independent
data controllers and are referred to in the privacy policy as “Companies belonging to the Triumph
Group” or collectively as the “Triumph Group”.
TRIUMPH GROUP INTERNATIONAL S.P.A. SOCIETA’ BENEFIT: Registered office in Via Lucilio n.60 –
00136 Rome (Italy), VAT number 04135821009, Telephone +39 06355301.
TRIUMPH ITALY S.R.L.: Registered office in Via Lucilio n.60 – 00136 Rome (Italy), VAT number
10198371006, Telephone +39 06355301.
TRIUMPH BENELUX SPRL: Registered office in Rue de la Presse 4 – 1000 Brussels (Belgium), TVA BE
086499975, Telephone +32 (0) 2 6816 0772 792.

Purpose and legal basis of the processing:
Personal data, freely communicated and acquired by us as a result of the activity carried out by
the companies belonging to the Triumph Group, will be processed lawfully and correctly for the
following purposes:

1. collection of registrations and/or inscriptions in order to allow every single company
   belonging to the Triumph Group to carry out all the necessary formalities for the validation
   of the participation in the events organized by the Company itself. The legal basis that
   legitimates this process is the need to implement a contract in which the interested party is
   a party, or the execution of pre-contractual measures taken at the request of the party
   itself.
2. sharing personal data with the sponsors of the initiative. The legal basis of the process is
   the legitimate interest of the Sponsors to get in touch with those who participate in the
   initiative to thank them for the initiative, send them material related to the event and ask
   them to present their activity in the future. It is understood that for this purpose the data
   will be granted to Sponsors only to allow the first contact and the delivery of the
   information by the Sponsors themselves, while further uses of contact for marketing
   purposes are subject to the express consent of the interested party. The legal basis that
   legitimizes this process is the need to allow Sponsors to pursue a legitimate interest to get
   in touch with the participants of the initiative to ask them to present their activity in the
   future.
3. Issuing of communications on part of the companies belonging to the Triumph Group to
   invite the interested parties to subsequent congress initiatives, commercial promotions,

market research; the legal basis for the process is the express, free and specific consent of
the interested party.

3. Issuing of communications on part of the Sponsors of the initiative to invite interested
   parties to their own subsequent congresses, commercial promotions, market research; the
   legal basis that legitimizes the processing is the express, free and specific consent of the
   interested party.
4. allow the centralized management for administrative, fiscal and accounting purposes of
   personal data processed in order to manage all the activities instrumental to the
   management of events and activities organized and promoted by the Companies belonging
   to the Triumph Group. Legal basis of the treatment is the legitimate interest of the data
   controller.
   Types of data processed:
   When registering online, the user is asked to enter a variety of personal data (personal and
   professional data and contact details) as well as, if present, the personal data of the accompanying
   person. Personal data provided by users who register online is used by the companies belonging to
   the Triumph Group for the sole purpose of providing the requested service. Please note that you
   may be asked to enter bank details or other information on payment methods. The
   aforementioned data, which is required in the event that the payment of a fee or the reservation
   of a hotel or a travel is required, may be communicated to third parties who will process it for
   instrumental purposes strictly related to contractual obligations.
   In order to carry out the contractual activity, in case an event provides access to a classroom or a
   building and also involves the provision of catering services, the user who registers online may also
   indicate data belonging to particular categories (e.g. particular needs related to food, such as
   intolerances and/or allergies, or any physical limitations or disabilities, needs related to religious
   beliefs). If the user does not provide such data and does not consent to its processing, the
   companies belonging to the Triumph Group will not be able to guarantee the quality of the service
   offered.
   Processing modalities:
   The data will be processed, in compliance with the necessary security and confidentiality
   measures, through the following methods: collection of data from the person concerned, collected
   and recorded for specific, explicit and legitimate purposes and used in further processing
   operations in terms compatible with these purposes,
   processing carried out with the aid of electronic and automated tools (electronic collection of
   data, through online registration on the event site, directly from the person concerned).
   Specific security measures are observed to prevent data loss, illegal or incorrect use and
   unauthorized access. The data processed will be constantly updated and, to this end, we invite
   users to send reports to make updates or corrections where necessary. Access to personal data is
   limited to employees and collaborators who need this information in order to carry out their
   activities and to manage, develop and improve our services.
   Compulsory or optional nature of the provision of data and consequences of a possible refusal
   to respond:

The nature of the provision of data on your part is mandatory for the Data Controller to proceed
with the registration of the request to participate in the event. In case of refusal, it will therefore
be impossible to complete the registration process and the Data Controller will not be able to fulfil
its contractual obligations.
Communication of data to third parties:
The personal data will be processed by the Data Controller, the Data Processors appointed by him
and the persons in charge of the processing strictly authorized. The data may be communicated to
other companies belonging to the Triumph Group and to commissioning companies in order to
fulfil all contractual obligations. Personal data may be communicated to Sponsors within the limits
and in relation to the legal bases indicated in the section “purposes and legal bases of processing”
of this information notice.
The data may be communicated as a result of inspections or checks, to all inspection bodies
responsible for checks and controls on the regularity of legal requirements.
The data will not be disseminated.
Conservation time:
Personal data will be processed for the time strictly necessary for the organization and
management of the event, and then stored in the Data Base of the companies belonging to the
Triumph Group for a period of five years for the management of administrative and fiscal
requirements and to keep participants updated on new initiatives that have allowed them to
receive these messages.
Existence of an automated decision-making process (profiling):
There is no automated decision-making process.
Data transfer to third countries or international organisations:
The Data Controller may transfer the collected data to subjects based in third countries. In this
case, the Data Controller is responsible for taking all necessary precautions to ensure that the
transfer takes place with the safeguards provided for by current legislation.
Data Controller:
The Controllers of the data collected, processed and used are the companies TRIUMPH GROUP
INTERNATIONAL S.P.A. SOCIETA’ BENEFIT and TRIUMPH ITALY S.R.L. – Registered office in Via
Lucilio n.60 – 00136 Rome (Italy) – and TRIUMPH BENELUX SPRL – Registered office in Rue de la
Presse 4 – 1000 Brussels (Belgium).
Contact details of the Data Controller: privacy@thetriumph.com
The processing operations connected to the collection of data take place at the headquarters of
Triumph Group and are carried out by the personnel of the company in charge of processing, as

well as by any subjects in charge of occasional maintenance operations of the Company’s web
platform.
Rights of the persons concerned:
Right of access to personal data and other rights
You have the right to obtain at any time confirmation as to whether or not personal data
concerning you exist, even if not yet recorded, and their communication in intelligible form. The
interested party has the right to be informed of: the origin of the personal data; the purposes and
methods of processing; the logic applied in the case of processing carried out with the aid of
electronic instruments; the identity of the data controller, manager and representative, if
designated; the subjects or categories of subjects to whom the personal data may be
communicated or who can learn about them. The interested party has the right to obtain: the
updating, correction or, when interested, integration of the data; the cancellation, transformation
into anonymous form or blocking of data in violation of the law, including data whose retention is
unnecessary for the purposes for which the data was originally collected or subsequently
processed; certification to the effect that the operations as per this notice have been notified, as
also related to their contents, to the entities to whom or which the data were communicated or
disseminated, unless this requirement proves impossible or involves a manifestly disproportionate
effort compared with the right that is to be protected. You have the right to object, in whole or in
part: for legitimate reasons, to the processing of personal data concerning you, even if pertinent
to the purpose of collection; to the processing of personal data concerning you for the purpose of
sending advertising materials or direct selling or for carrying out market research or commercial
communication. In particular, the data subject may at any time ask the Data Controller for access
to the personal data and the correction or cancellation or limitation of the processing of the data
concerning him/her or to oppose their processing, as well as the right to data portability. The data
subject also has the right to revoke consent at any time without prejudice to the lawfulness of the
processing based on the consent given before the revocation and has the right to complain to the
Supervisory Authority. The rights can be exercised by writing to the e-mail address
privacy@thetriumph.com or by writing to the addresses below.

CONSENSI:
Consenso al trattamento dei dati personali (OBBLIGATORIO)
I confirm that I have read the information on the processing of personal data provided by the
companies belonging to the Triumph Group, which can be consulted in the Informative Note, and
having understood its content, I hereby express my choices regarding the processing of data, being
aware that the data will be used to fulfil my requests and to participate in the initiative.
Failure to confirm that the information has been read will make it impossible for the companies
belonging to the Triumph Group to collect the data.

Privacy I (Facoltativa)
I allow to the companies belonging to the Triumph Group the treatment of My sensitive data (i.e.
handicap and/or allergies and more below) so as to assure the restaurant services and access to
the spaces of the event in accordance with My personal needs.

Privacy II (Facoltativa)
I allow to the companies belonging to the Triumph Group the treatment of My personal data for
sending of its promotional and advertising material and/or on the organization of its specific
events.

Privacy III (Facoltativa)
I allow the companies belonging to the Triumph Group to send me communications to invite me to
subsequent congresses, sales promotions, market research

Privacy IV (Facoltativa)
I consent to the use of the necessary data if I will take part to an event involving access to a
classroom or a building and which also involves the provision of catering services and data
belonging to particular categories (e.g. particular food-related needs, such as intolerances and/or
allergies, or any physical limitations or handicaps, needs related to religious beliefs)